Sharing policy compliance report

Overview

The Sharing policy compliance report provides information on all instances, where a folder was shared with other users, and whether the sharer and recipient were following the folder sharing policy. When the report is run, output can be exported as a comma separated values (CSV) file. The exported CSV file includes:

  • Folder name and path
  • Information on the owner of the folder
  • Details on whether the folder was shared and with whom
  • Information on the Storage Vault the folder is stored at
  • Size of the folder

The report can be run for either all users, or for specific user groups.

Create Sharing policy compliance report

  1. Select the Sharing policy compliance report from the Select Report Type dropdown menu.
  2. Click on Export Report to create a CSV file.

Explanation of the Sharing policy compliance report's CSV file columns and rows

The name of the generated report file indicates the type of the report, as well as the timestamp when it was generated. In the CSV output file for this report, each row provides information on each sharing instance. 

The top two rows indicate the type of the report and the filters used - whether it was generated for all users or a specific group. See the below table for information on the details provided in the report.

CSV file columns

Explanation

Shared folder name

Name of the shared folder.

Shared folder Id

The ID of the shared folder.

Shared folder owner

The name of the owner of the shared folder.

Shared folder owner email

The email address of the owner of the shared folder.

Shared folder re-sharing rights

Indicates the users and groups who have re-sharing rights, once the folder is shared with them.

Shared folder date and time

The date and time, when the folder was shared.

Shared folder sharer

The name of the user who shared the folder.

Shared folder sharer email

The email address of the user who shared the folder.

Policy out of compliance

Indicates whether the sharing policy is out of compliance or not.

Recipients out of compliance

Indicates whether recipients are out of compliance or not.

Sender out of compliance

Indicates whether the sharer is out of compliance or not.

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