About Shared Links and Syncplicity Rights Management
The Syncplicity Shared Links feature allows you to share your files with others.
The Syncplicity Rights Management feature allows you to protect your file.
Shared Links
A Shared Link is a URL that users click to open the location of the file in a web browser.
You can create a public shared link, which is accessible to anyone who has the URL, or you can create a secured shared link where you can restrict who accesses the file. With a secured shared link, you can track who downloaded your files and when.
Shared links are kept up-to-date, so if your file changes later, people who download the file using the shared link open the latest version.
This setting is only available for Syncplicity Enterprise Edition users.
Syncplicity Rights Management
For Syncplicity Enterprise Edition users, the Syncplicity Rights Management feature extends and enhances the capabilities of Shared Links by offering an added layer of protection to sensitive documents even after they have left your Enterprise and it continues to protect your file after it is downloaded. Your administrator can set a policy that allows you to secure your shared PDF or Microsoft Office (Word, PowerPoint, or Excel) file. For details on the supported platforms, see Supported Platforms.
To protect a file you will select a role, Editor or Reader role, when you create the secured shared link. Your administrator decides which permissions are granted with each role. The permissions are shown when you select the role, and could include:
When unauthorized recipients attempt to open the protected file, they are denied access; although, the option to email the file's owner to ask for permission is provided. The recipients do not see the Owner's email address or name.
When authorized recipients open the secure shared file, they can view the permissions granted to them. Authorized users also have the option to contact the Owner of the file to request additional permission, such as a recipient asking to move them from the Reader role to the Editor role or to open the file in a specific geographical location.
Recipients, even with the Editor role, cannot unprotect the file. The protection remains in place even when they download the protected file and upload it to a different Syncplicity folder.
The Syncplicity Rights Management feature is supported in all regions.
NOTE: The expiration date on the shared link, if any, also applies to the protected file. Once expired, the file cannot be accessed. This includes the copies that were downloaded.