Viewing and Editing files in Microsoft Office Online

Microsoft Office Online is the web-based versions of Microsoft Word, Excel, and PowerPoint. With Microsoft Office Online you can view and edit Office documents without needing Office installed on your desktop. Syncplicity is directly integrated with Microsoft Office Online allowing for a seamless experience when editing Syncplicity documents in Microsoft Office Online.

The highlights of this feature are:

  • Open and view Office files in Microsoft Office Online directly from Syncplicity
  • Supports Microsoft Word, Excel and Powerpoint documents
  • Supports collaborative editing
  • Files from Desktop to Browser and vice versa.

Microsoft Office Online integration is available for all Syncplicity users. Personal Edition users have access to Microsoft Office Online without the need for any Microsoft subscription while Business and Enterprise Edition users require a Microsoft subscription to Edit files online, viewing is available without a subscription.

For Business and Enterprise Edition, the company Administrator must activate the integration in the Company Settings. Users will be required to authenticate with Office Online before editing documents in Office Online. Refer to Microsoft Office Online Integration topic to integrate the Microsoft Office.

Supported File Types

Viewing and Editing in Microsoft Office Online supports the following file types.

File Type

Supports Action

Microsoft Word (.docx, .docm, .odt)

View and Edit

Microsoft Word (.doc, .dot, .dotm, .dotx, .rtf)

View

Microsoft Excel (.xlsx, .xlsm, .xlsb)

View and Edit

Microsoft Excel (.xls)

View

Microsoft Power Point (.ppt, .pptm, .pot, .potm, .potx, .pps, .ppsm, .ppsx)

View

Microsoft Power Point (.pptx, .ppsx, .odp)

View and Edit

Viewing the file in Microsoft Office Online

You can view the file from the Syncplicity folder by opening it in its native application. It allows you to simply click on a file in your account and view it directly within the Syncplicity. Viewing the file in Microsoft Office Online is also available for users accessing file through shared folders. When a recipient clicks a shared file, they will be able to view and edit the file without downloading it.

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To view the file in Microsoft Office Online, follow the steps below:

  1. Log on to Syncplicity account with your credentials.
  2. In the home screen, click Files the navigation panel. 
  3. In the Files page, click the desired folder and then select the Microsoft Office file that you want to view.

By selecting the file, Syncplicity allows you to open the file in the following ways:

  • From the file name
  • From the right-click option
  • From the navigation bar

Use one of the following options to view the file:

  • Choose the file name and double-click on the highlighted file name.
  • Right-click on the file, then choose the Open in Word Online from the options. 
  • From the navigation bar, select the file and click the View icon in the navigation bar. Syncplicity displays the file in Word Online.

NOTE: After the document is displayed in the browser, you can perform other actions like navigating back to Syncplicity folder, Editing, Print, Exit, Find, and so on as supported by Microsoft.

To navigate back to the Syncplicity, click the Syncplicity folder name on the menu bar to return to the enclosing folder or click on 'Syncplicity' to return to your top-level folder in Syncplicity.

Editing files in Microsoft Office online

You are also able to edit Microsoft Office documents from Syncplicity using Microsoft Office Online. It allows you to edit and annotate the content. Editing the file in Microsoft Office online is also available for users accessing file through shared folders.

To edit the file in Microsoft Office Online, follow the steps below:

  1. Log on to Syncplicity account with your credentials.
  2. In the home screen, click the Files menu on the navigation panel. The Files page is displayed.
  3. In the Files page, click the desired folder and then select the file that you want to edit.

By selecting the file, Syncplicity allows you to edit the file in the following ways:

    • From View window
    • From the right-click option
    • From the navigation bar

To edit the file from view window, select the file name and double-click on the highlighted file name.The file is displayed in Microsoft Office Online viewer. Click Edit in Browser.

If not already signed in, click the Sign In with work or school account and enter your valid login credentials.

NOTE: The working document automatically is saved as the changes are made.

To navigate back to the Syncplicity folder, click the Syncplicity folder name on the menu bar.

Saving the file in Microsoft Office Online

As the file is viewed and edited by the users, the document behaves exactly the same way as the installed application. It automatically saves the changes made to the document. While editing through this feature it records the reviewer and author names. The browser displays a message next to the file name as "Saving…" and after it saved it displays "Saved to Syncplicity".

Collaborating with team

Syncplicity supports collaborative editing of files in Microsoft Office Online. Multiple users working on the same shared documents can work together by collaborating in real time by making edits on the same document.

Once you share the folder or files with the recipient through Syncplicity and invite your collaborators they can access and edit the latest saved file.

While editing the document in Microsoft Office Online with Syncplicity, the owner and recipient can view their names that display next to the cursor when edits are made.

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