Sharing a file

As described in About sharing links and protecting files, you can share your file so anyone:

  • Can access it (public shared link).
  • Share your file and restrict who can access the file (secured shared link).
  • Protect the file. You can protect the file when creating a secured shared link.

To create a public shared link, do not apply protection to the shared file. Depending on your configuration, you may not see the option to apply protection. In other cases, your administrator may require you to apply protection.

  1. Open Windows Explorer and navigate to the file you want to share.
  2. Right-click the file and select Share link with Syncplicity.
  3. The link is automatically generated. Do not apply protection to the file.
  4. Click Email Link to send the link via email message or Copy Link to copy the link to your clipboard. If you select the email option, you are prompted to provide the recipients' email addresses. Depending on your company policy, the email option might be unavailable.

Anyone who accesses the link can retrieve the file.

To create a secured shared link, you must require users to log on to their Syncplicity account and optionally enter a password to access the file. You also can set an expiration period, after which the link is invalid and users cannot access the file. Your administrator may require one or more of these settings.

  1. Open Windows Explorer and navigate to the file you want to share.
  2. Right-click the file and select Share link with Syncplicity.
  3. The link will be automatically generated.
  4. In the dialog window click Apply protection to show the protection options:
    • Require recipients to log in
    • Require recipients to enter password
    • Set expiration in days
  5. If requiring recipients to log in, enter their email addresses. Optionally, click Add a message and type a message to the recipients.
  6. If requiring users to enter a password, click the password generator to create a password. The password is not sent with the email; you must send it separately to the recipients.
  7. If setting an expiration, enter the number of days the recipients can access the file using the shared link. After that time, the link becomes invalid. If your administrator set an expiration period for shared links, you can set a shorter period but not a longer one.
  8. Click Email Link to send the link via email message or Copy Link to copy the link to your clipboard. If you select the email option, you are prompted to provide the recipients' email addresses. Depending on your company policy, the email option might be unavailable.

To disable access to your document later, you can disable the shared link. Also, you can change the secure shared file settings. For details, see Managing shared links.

Related Links