Accounting methods

 

To open an Accounting method, click Accounting methods in the Navigation tab, then select a method in the list.

The General tab

The General tab presents the following information about the Accounting method object:

  • Code - The ID of the Accounting method
  • Label - The name it will appear as in the UI (if left empty, Label=Code).
  • Domain - Choose from the list of existing domains.
  • Version - Any number. If not provided then the version is automatically set to default value of 1
  • Validity periods - Indicates the date period(s) during which the method is relevant  (if empty, it is always relevant).
  • Description - Enter more information about this Accounting method to help your end-users.
  • Tags - Information to help your end-users find and understand this Accounting method
  • Links, Attachments - Further reading for end-users to understand the Accounting method

The Data tab - table view

The Data tab presents the data of the Accounting method. It provides two different views:

  • the table view, described in this section
  • the T-View, described in

In the table view, the number of columns and their nature depend on the data from your application. They are initially imported from the mvt.xml file produced by the Rule Engine from data configured using Axway Composer.

The Data tab of the Accounting method

  • The band at the top only appears if you click on one of the headers in the table, and provides details of the Parameter represented by that column: Code, Type, Facet, etc.
  • The first set of columns on the left correspond to the input, the conditions that should be fulfilled to trigger the Accounting method. This block has two rows: the top row represents the names of the Parameters that are used in the application for the purpose of setting conditions, and the second row represents the formula of the condition specific to this Accounting method.
  • The columns to the right correspond to the output, the actions to take when the conditions are fulfilled. Each row below the header corresponds to one action.
  • The first column in the second table represents the Criteria, added optional conditions for fulfilling each action in the list.
  • The following columns represent the Parameters linked to the Facets of the application: CURRENCY, AMOUNT, DIRECTION, etc. These Facets provide AI Suite Studio with information to understand in business and accounting terms the meaning of the incoming data.
  • The columns after the Facets are the other Parameters related to the Accounting method.
    When a Computed parameter adds new parameters to the Accounting method, then those columns appear in the displayed sample. 
  •  Click on to show/hide different sections of the Accounting method
    • Configuration –represents the technical definition of the method.
    • Samples – the part where real data is displayed for the user to understand how the method behaves in real usage.
    • Line Labels – represents the added information for each row
    • Cell labels: technical users may need to see the values of the cells (looking like Excel formulas) instead of the labels. To achieve this, uncheck Cell labels.
    • Criteria – represents the criteria for each action
    • Base parameters – represents the parameters defining the Computed parameters
  • In the condition and action sections, move columns around using drag and drop, then return to the default order by clicking on the reload icon ..

 

Try resizing column widths, using “CTRL+LEFT ARROW” or “CTRL+RIGHT ARROW”.

Data tab - T-View

Note that when viewing the Accounting method, the T-View is only available if the Parameters associated to the method include those associated with the Facets ACCOUNT, DIRECTION and AMOUNT.

It is possible to compute such parameters is they are not readily available. For example if you have parameters providing Debit amount and Credit amount, you can use Computed parameters to make AI Suite Studio compute the Direction and Amount.

The top and left part of the T-View is identical to the table view described above.

The right-hand section represents a T-View display, familiar to accountants (Refer to the Wikipedia article for information on T-accounts).

Computed parameters

If you see a field with a triangle in the top left corner (see screenshot below), that means the value of the field displays a Computed parameter. These are sometimes necessary because the values that AI Suite Studio requires - particularly the facets - are not always readily available in the database. For that reason, an algorithm computes their value, for example as a concatenation of several existing field values.

For more information about the different types of Computed parameters and their corresponding algorithms, read Create objects of AI Suite Studio > Computed parameters.

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